Contract Management Consultancy
We offer Owners Corporations Contract Management Consultancy Melbourne wide including:
- Port Melbourne
- Elwood
- McKinnon
- Murrumbeena
- Prahran
- Oakleigh
- Richmond
- Elwood
- St Kilda
- St Kilda East
- Windsor
- South Yarra
- Toorak
- all surrounding areas
The Manager as a Central Hub
An Owners Corporation manager is not expected to be an expert in all fields related to property management and building maintenance. Instead, their value lies in their ability to act as a central hub, connecting the Owners Corporation with a network of qualified external professionals. Strata Minders’ “Contract Management Consultancy” service is about leveraging this network to provide expert advice and services to the Owners Corporation.
This service is crucial because it ensures that complex, specialised tasks are handled by experts in their respective fields, while the Owners Corporation receives a single, coordinated point of contact through the manager.
Key Aspects of the Service
Facilitation and Coordination:
Strata Minders coordinates with these external providers on behalf of the Owners Corporation. This includes:
Obtaining Quotes
- When a specialized service is needed (e.g., a building inspection or legal advice), the manager sources competitive quotes from reputable providers.
Engaging the Professional
- Once the Owners Corporation Committee or the general meeting approves a provider, the manager formally engages them and provides all necessary documentation and information.
Managing the Project
- The manager acts as the primary liaison throughout the project, ensuring the work is completed on time, within budget, and to the required standard.
Communication
- The manager communicates the progress and outcomes of the project to the Owners Corporation Committee and lot owners.
Specialised Professional Providers and Their Roles:
Auditors:
- For larger Owners Corporations, an annual audit is often a legislative or constitutional requirement. Strata Minders will engage a qualified auditor to review the corporation’s financial statements, ensuring they are accurate, compliant, and transparent. The manager facilitates this process by preparing all necessary financial records for the auditor’s review.
Building Inspectors & Building Surveyors
- These professionals are crucial for identifying defects in a building, particularly in new developments or during major maintenance projects. Strata Minders can engage a building inspector to prepare a report that identifies common property defects, which can then be used to liaise with the builder or to plan for future repairs. Building surveyors may be required to certify compliance with building regulations for any construction or significant alteration work on common property.
Accountants
- While the manager handles the day-to-day bookkeeping, a professional accountant or tax agent is often required to prepare and lodge the annual tax return for the Owners Corporation. Strata Minders facilitates this by providing the accountant with all necessary financial data and acting as the intermediary.
Valuers
- As part of the annual insurance renewal process, a qualified valuer may be engaged to determine the current replacement cost of the building. This is essential to ensure the corporation is not underinsured. The manager coordinates this valuation and uses the resulting report to obtain accurate insurance quotes.
Town Planners
- In situations where the Owners Corporation is considering a significant alteration to common property, a town planner may be consulted to advise on planning permits and council regulations.
Engineers
- For complex maintenance projects, such as structural repairs, waterproofing issues, or facade upgrades, a structural or geotechnical engineer may be needed to provide expert reports and technical specifications. The manager coordinates their work and ensures the committee receives professional, unbiased advice.
Insurance Brokers
- Rather than dealing directly with insurance companies, Strata Minders leverages its relationships with specialized strata insurance brokers. These brokers have a deep understanding of the unique risks associated with Owners Corporations and can source competitive quotes from a range of insurers, ensuring the corporation has the best possible coverage.
Lawyers specialising in the Owners Corporations Act 2006
- one of the most critical external relationships. When the Owners Corporation faces a legal challenge—such as a dispute between lot owners, a debt recovery issue, a breach of rules, or a contract dispute—the manager can engage a specialized Owners Corporation lawyer. These lawyers have a deep understanding of the relevant legislation and can provide expert legal advice and representation, protecting the corporation from legal and financial risks.
By having these relationships and the expertise to engage with them effectively, Strata Minders ensures that the Owners Corporation has access to the highest level of professional advice and service, enabling them to make informed decisions and manage the property effectively and compliantly.
Get In Touch!
(03) 9016 0123
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